Legal Assistant & Document Controller

About the Role

We are seeking a highly organized and detail-oriented Legal Assistant / Document Controller to join our dynamic legal team. In this pivotal role, you will provide essential administrative and operational support to the Legal Director, ensuring the seamless management of legal documentation, compliance, and departmental workflows.

Main Missions

• Document Control & Management: Act as the primary Document Controller, managing all incoming and outgoing legal documents, maintaining the legal library, and ensuring all corporate records are up-to-date and correctly filed.
• Compliance & Governance: Assist in ensuring strict adherence to the Delegation of Authority (DOA), legal department policies, procedures, and corporate governance frameworks.
• Contract Administration: Perform initial contract reviews, apply standard template modifications, and ensure all legal revisions are accompanied by the necessary signed forms.
• Legal Support: Assist in drafting legal and corporate documents (small contracts, legal letters, notifications) and prepare memos for management or the Board of Directors.
• Financial & Administrative Support: Process and track legal invoices, reimbursable expenses, and payments upon approval; manage office supplies and department inventory.
• Stakeholder Coordination: Serve as a key liaison between the Legal Director and other departments to ensure efficient task execution and brand management support.

Profile Required

• Proven experience in a legal administrative or document control role.
• Exceptional organizational skills with a high level of attention to detail.
• Strong ability to maintain strict confidentiality regarding sensitive legal matters.
• Ability to work proactively and manage multiple priorities in a fast-paced environment.
• Excellent communication skills for interacting with various internal departments.

Required Skills

• Legal Document Management & Control
• Contract Review & Drafting
• Corporate Governance & Compliance
• Administrative & Financial Tracking
• Proficiency in Legal Software & MS Office