Office & Administration Coordinator

About the role

We are seeking a proactive and organized Office & Administration Coordinator to support our growing team in Jebel Ali Free Zone. The role combines administrative, HR, and coordination duties to ensure smooth daily operations.

Key responsibilities

• Coordinate visa, Emirates ID, and medical insurance processes.
• Provide office administration and HR support.
• Manage meeting schedules and coordinate internal and external appointments.
• Prepare quotations, pro‑forma invoices, and various reports.
• Follow up with customers, suppliers, and service providers.
• Handle general administrative and business support activities.

Required profile

• 2‑5 years of relevant experience.
• Strong English communication skills.
• Ability to work independently, take ownership, and follow up diligently.
• Preferred: UAE driving license, own vehicle, and experience with UAE administrative and government processes.

Required skills

• Microsoft Office proficiency.
• Advanced Microsoft Excel skills, including formulas, pivot tables, and XLOOKUP.