Office Manager & Personal Assistant

About the role

We are seeking an experienced Office Manager & Personal Assistant to become the operational backbone of a fast‑growing, founder‑led business in Dubai. This high‑ownership position blends office administration, HR support, and executive assistance, ensuring smooth daily operations and supporting the founders’ business and personal priorities.

Key responsibilities

• Manage day‑to‑day office operations, administration, and the overall employee experience.
• Support employee onboarding, HR administration, and the full employee lifecycle.
• Handle DMCC portal tasks, free‑zone compliance, visa processing, and other regulatory requirements.
• Coordinate suppliers, service providers, contracts, and vendor relationships.
• Oversee expenses, invoices, payments, and general business administration.
• Provide executive support to founders, including calendar management, travel arrangements, appointments, and personal errands.
• Improve internal processes and drive operational efficiencies as the company scales.
• Act as a central point of coordination among employees, partners, and external stakeholders.

Required profile

• 5+ years of experience in office management, operations, executive support, or personal assistance within the UAE.
• Hands‑on experience with HR and employee support functions.
• Familiarity with DMCC free‑zone operations, visa processing, and UAE business administration.
• Proven ability to support founders, business owners, or senior executives directly.
• Highly organized, proactive, solutions‑focused, and able to work independently.
• Thrives in fast‑paced, dynamic environments and can adapt to changing priorities.
• Immediately available or able to start on short notice.

Required skills