Executive Assistant

About the role

AppliedAI, a fast‑growing enterprise AI SaaS company, is looking for a highly organized Executive Assistant to support a senior member of its leadership team in Abu Dhabi. You will act as the central hub for administrative, project, and strategic coordination, enabling the executive to focus on high‑impact decisions.

Key responsibilities

• Manage multiple executive inboxes, draft and respond to correspondence, and maintain complex, multi‑time‑zone calendars.
• Prepare briefing notes, pre‑read packs, and meeting summaries; take structured notes and circulate action trackers.
• Coordinate and track progress on workstreams across Sales, Corporate Finance, Partnerships, and Capital Raising, maintaining project dashboards and timelines.
• Serve as an accountability partner, anticipate needs, flag misalignments, and propose scheduling or delegation solutions.
• Support the design and execution of OKRs, leadership offsites, events, and quarterly business reviews.

Required profile

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 5+ years of experience supporting C‑level or VP‑level executives, preferably in technology, investment, or professional services.
• Exceptional written and verbal communication skills in English.
• Strong organizational, prioritization, and attention‑to‑detail abilities.
• Proven ability to handle confidential information.

Required skills

• Microsoft Office Suite
• Google Workspace
• Notion (or similar project‑management tool)
• Asana (or similar project‑management tool)
• Monday.com (or similar project‑management tool)