Human Resources Coordinator

About the role

The Human Resources Coordinator will support the recruitment and onboarding processes, ensuring all documentation, approvals, and logistical arrangements are completed efficiently. This role acts as a liaison between candidates, internal teams, travel agencies, and government authorities to facilitate smooth employee integration.

Key responsibilities

• Prepare offer letters, collect visa and onboarding documents, and maintain the candidate tracker for compliance.
• Coordinate start dates, travel arrangements, hotel accommodations, and mobilization flights with travel agencies.
• Liaise with PROs and candidates to secure labor approvals and visas in accordance with UAE labor laws.
• Facilitate security clearance, organize new employee files, and ensure accurate entry into the HRMS.
• Process recruitment invoices, prepare HR induction materials, and respond to employee inquiries regarding leave, certificates, and payroll.
• Generate status change, transfer, job title change, and salary increase letters, updating HRMS and filing hard copies.
• Arrange annual leave, repatriation flights, and hotel accommodations for employees.
• Compile HR reports on onboarding, exit interviews, attrition, and training as required.
• Submit payroll‑related documents before cut‑off and manage medical and life‑insurance applications.
• Prepare purchase requisitions and payment requests for HR transactions.

Required profile

• Proven experience in HR coordination, onboarding, and recruitment administration.
• Familiarity with UAE labor regulations and visa processes.
• Strong organizational skills with the ability to manage multiple documentation streams and deadlines.
• Effective communication with internal stakeholders, travel agencies, and government entities.

Required skills

• HRMS (human resources management system) usage