Admin & Document Controller

About the role

We are seeking a professional and well‑organized Admin & Document Controller to support our luxury real‑estate development projects in Dubai. The role combines daily office administration, call handling, and comprehensive document control to ensure smooth project operations.

Key responsibilities

• Maintain and organise company and project documents, update registers, trackers and filing systems.
• Control document distribution, revisions, approvals and ensure easy retrieval of both electronic and physical records.
• Answer and direct incoming calls, take messages, and assist with basic client or visitor inquiries.
• Manage daily office administration, handle emails, correspondence, courier services and office records.
• Coordinate meetings, appointments and visitors, prepare letters, reports and other administrative documents.
• Maintain office supplies and provide administrative support to management and the project team.

Required profile

• 3‑5 years of UAE experience in office administration and document control, preferably with a real‑estate or property developer.
• Excellent English communication skills and professional telephone etiquette.
• Strong organisational, coordination and follow‑up abilities.
• Professional, presentable, detail‑oriented and well‑organized.

Required skills

• Aconex or similar document management system.
• Microsoft Office – Word, Excel and Outlook.