Admin Officer

About the role

The Administrative Officer will ensure the smooth operation of the Dubai office by handling day‑to‑day administrative tasks, supporting finance and human‑resources processes, and coordinating logistics for internal and external activities.

Key responsibilities

• Maintain daily office operations and oversee office logistics, including procurement of facilities and stationery.
• Coordinate travel arrangements for colleagues and distributors as required.
• Archive corporate documents and manage files from the General Manager and Regional Managers relevant to distributors, products, and marketing.
• Liaise with the legal department at headquarters and local agencies to support company registration.
• Organise and participate in exhibitions, fairs and team‑building events.
• Prepare timely operational reports for the General Manager and Operations Manager.
• Handle basic accounting tasks, process receipts and vouchers for business‑travel reimbursements, and communicate with the headquarters finance department and external accounting agents.
• Maintain monthly attendance records and assist the internal HR team with new‑employee enrolment and registration procedures.

Required profile

• Highly organized individual with strong attention to detail.
• Ability to manage multiple administrative, finance and HR related tasks simultaneously.
• Effective communication skills for coordination with internal teams, headquarters and external partners.
• Basic understanding of office accounting and documentation procedures.

Required skills