Admin Sales Coordinator (UAE National)

About the role

As an Admin Sales Coordinator you will support the sales team with a range of administrative and coordination tasks, ensuring smooth day‑to‑day sales operations in Dubai. The role provides exposure to commercial processes, claims administration, trade spend management and stakeholder interaction.

Key responsibilities

• Collect, organise, scan, upload and archive customer claims, contracts, invoices, credit notes, proposal letters and vendor forms.
• Track deductions, update claim statuses and follow up on pending actions to ensure timely resolution.
• Maintain operational trackers and ensure accuracy of customer, vendor, claims and trade spend data.
• Assist with customer and vendor creation requests, verifying completeness of documentation.
• Coordinate document approvals, manage documentation through systems such as DocuSign and support Goods Receipt Voucher processing.
• Support reporting, data consolidation, filing systems and audit/compliance requirements.

Required profile

• Motivated individual who enjoys working with data and documentation.
• Strong organisational skills with high attention to detail.
• Ability to manage multiple tasks in a structured manner and communicate effectively with stakeholders.
• Proactive, eager to learn and develop skills in a fast‑paced commercial environment.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Basic knowledge of SAP or other ERP systems (advantageous).