Administration Manager

About the role

The Administration Manager will oversee all site‑office functions, ensuring smooth daily operations, accurate documentation, and compliance with health and safety standards. This role supports project delivery by coordinating vendors, managing payroll, and handling on‑site financial controls.

Key responsibilities

• Site Office Operations: Establish and maintain the temporary site office, utilities, internet connectivity, and daily supply inventory.
• Documentation Control: Manage, organize, and archive critical project paperwork, including blueprints, RFIs, daily logs, and change orders.
• Sub‑contractor & Vendor Coordination: Coordinate site access, verify vendor delivery tickets, and track equipment rentals or material receipts.
• Labor & Payroll Administration: Oversee site attendance, process timesheets for laborers, and maintain compliance records for subcontracted workforce.
• Health, Safety, & Compliance: Assist safety officers in maintaining visitor logs, organizing safety inductions, and storing compliance certificates (OSHA/local regulations).
• Petty Cash & Expense Tracking: Manage the on‑site petty cash fund, process field invoices, and coordinate with corporate finance for prompt approvals.

Required profile

• Bachelor of Science (BSc) degree.
• 10‑15 years of relevant experience in administration, site office operations, or construction project support.

Required skills

• Sub‑contractor Vendor Coordination
• Site Office Operations
• Labor Payroll Administration
• Documentation Control
• Health Safety Compliance
• Petty Cash Expense Tracking
• OSHA knowledge