Administration & Office Supervisor

About the role

The Administration & Office Supervisor will ensure the smooth operation of elseco’s Dubai office by managing facilities, workplace services, vendor relationships and day‑to‑day administrative tasks. Reporting to the Operations & Brand Director, the role also supports company communications, branding initiatives and HR‑related employee administration.

Key responsibilities

• Provide administrative support across a wide range of office and operational activities.
• Monitor and update company expenses using Excel and assist in building the annual office budget.
• Maintain up‑to‑date administration files and records.
• Greet staff and visitors, ensuring a professional and welcoming environment.
• Keep the office well‑stocked and organised, replenishing supplies for employees and visitors.
• Coordinate visitor arrangements for the Leadership Team, prepare meeting rooms and refreshments.
• Answer the mainline phone, direct calls and messages appropriately.
• Arrange travel for the Leadership Team and employees as required.
• Work with IT and building management on office access, passes and facilities requirements.
• Oversee office facilities, including maintenance, cleaning, equipment, fire‑safety contracts and other workplace services.
• Conduct vendor comparisons, obtain quotations, negotiate rates and manage service providers.
• Arrange necessary office permits and ensure compliance with local regulations.

Required profile

• Strong organisational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Experience in office administration and facilities coordination.
• Ability to work independently and support senior leadership.
• Attention to detail in record‑keeping and expense monitoring.

Required skills

• Microsoft Excel