Administrative Assistant – Arabic Speaker

About the role

We are looking for a highly organized Administrative Assistant who is fluent in Arabic to support senior management and department heads. The role involves managing schedules, coordinating meetings, handling correspondence and ensuring confidential information is treated with discretion.

Key responsibilities

• Provide comprehensive administrative and secretarial support to senior management and department managers.
• Manage calendars, appointments, meetings and daily priorities.
• Organise internal and external meetings, prepare invitations, agendas and required documents.
• Attend meetings, take accurate minutes and circulate approved minutes, following up on actions.
• Maintain action trackers and provide regular updates on pending matters.
• Draft, review, format and distribute official letters, memos, reports and presentations.
• Handle incoming and outgoing correspondence and ensure timely follow‑up.
• Maintain secure records of confidential corporate documents.
• Screen telephone calls, visitors and business inquiries professionally.
• Coordinate travel arrangements, itineraries and business meeting requirements.
• Assist with basic government transactions and company documentation as needed.

Required profile

• Bachelor’s degree or diploma in Business Administration, Office Management or a related field.
• 2–4 years of administrative or secretarial experience in the UAE, preferably supporting senior management.
• Proven experience in meeting coordination, minute taking and official correspondence.
• Ability to handle confidential and sensitive information with the highest level of discretion.
• Fluent Arabic language skills (spoken and written).

Required skills