Administrative Assistant – Business Centre Management

About the role

The Administrative Assistant will support the Business Centre Manager in operating a 42‑room Business Centre and a 300‑seat auditorium. The role involves coordinating meeting bookings, tenant usage, IT connectivity, F&B services, and event management to ensure smooth daily operations.

Key responsibilities

• Manage meeting bookings, selecting appropriate rooms, seating arrangements and IT setup.
• Monitor tenant usage of facilities and ensure compliance with allocation.
• Support tenants and guests with IT connectivity through the internal service provider.
• Coordinate F&B requirements for meetings and events.
• Plan and execute event management and coordination for large gatherings.
• Inspect and verify cleaning and maintenance of the Business Centre.
• Liaise with the Business Centre Manager, Facilities Manager, Property Accountant, Administrator, tenants and guests.

Required profile

• Minimum 3 years of business centre, hospitality or event management experience in the UAE.
• Relevant degree or accreditation; knowledge of property/facility management is a plus.
• Confident interfacing with tenants and strong customer‑management skills for a front‑of‑house role.

Required skills

• Microsoft Excel
• Microsoft Word
• PowerPoint