Administrative Assistant & Document Controller (UAE National)

About the role

Stantec is seeking a motivated UAE National to join its Dubai office as an Administrative Assistant and Document Controller. The role supports daily office operations, ensures smooth communication, and maintains accurate documentation for projects and bids.

Key responsibilities

• Answer and direct telephone calls, manage emails and general correspondence.
• Coordinate meeting logistics, including room bookings, catering, and presentation setup.
• Arrange regional and international travel, providing visa assistance when required.
• Maintain office housekeeping standards and liaise with vendors for supplies and pantry inventory.
• Assist with onboarding new staff and support office events.
• Provide document typing, editing, and translation processing for project and bid submissions.
• Collaborate with local and remote team members to complete tasks and projects.

Required profile

• Degree or diploma from a recognized institute.
• Fluent in English and Arabic, both spoken and written.
• Valid driving licence preferred.
• Professional appearance, punctuality and flexibility to work occasional weekends.
• Ability to work independently and as part of a team.

Required skills

• Document typing
• Translation processing
• Editing
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint