Administrative Assistant – Regional Support

About the role

The Regional Administrative Assistant supports the Regional Head and business units by handling day‑to‑day administrative tasks. This includes diary management, travel coordination, expense processing and general office support to ensure smooth operations.

Key responsibilities

• Organise the diary and schedule internal and external meetings, prioritising the Head of Department.
• Communicate with various internal departments (IT, HR, Marketing, etc.) and external clients to fulfil requests.
• Coordinate conferences, invitations and prepare marketing material.
• Arrange business trips, obtain approvals, process visas, book travel, hotels and transportation.
• File closed deals promptly according to standard procedures.
• Monitor department costs, requisitions and expenses, reporting to the Head.
• Handle staff expense reimbursements (medical, travel, club membership, etc.) using Oracle – Al Madar System and manual processes.
• Manage internal departmental communication and respond to enquiries from IT, Government Relations, HR, etc.
• Support interview processes, contact new recruits and coordinate with HR.

Required profile

• Excellent communication skills in English (Arabic preferred).
• Strong analytical and presentation abilities.
• High level of customer service and administration competence.

Required skills

• Proficient user of Microsoft Office.
• Experience with Oracle – Al Madar System for expense processing.