Administrative Assistant – University Support

About the role

The American University in the Emirates is looking for a highly organized Administrative Assistant to ensure smooth day‑to‑day operations within its departments. You will act as a central point of contact, manage schedules, and support a range of administrative tasks in a dynamic academic environment.

Key responsibilities

• Provide comprehensive administrative support to assigned departments and staff members.
• Manage calendars, schedule appointments, and coordinate meetings, including agenda preparation and minute taking.
• Prepare correspondence, reports, presentations, and other official documents.
• Organise and maintain both electronic and physical filing systems and databases.
• Handle confidential information with discretion and professionalism.
• Assist with data collection, entry, and report generation.
• Monitor office supplies and coordinate procurement requests.
• Serve as a point of contact for students, faculty, and external stakeholders.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field (preferred).
• 2–4 years of experience in an administrative support role, preferably in higher education or a corporate setting.
• Excellent organizational, time‑management and communication skills in English; Arabic is an advantage.
• High level of professionalism, integrity and ability to handle confidential matters.
• Ability to work independently and collaboratively within a team.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook