Administrative Coordinator (Abu Dhabi)

About the role

We are looking for a highly organized Administrative Coordinator to support daily operations in our Abu Dhabi office. The role involves managing schedules, coordinating communication across teams, and ensuring that administrative processes run smoothly.

Key responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules for staff and managers.
• Facilitate communication between internal teams and external contacts.
• Organise and maintain digital files, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets and other documents.
• Monitor administrative tasks, deadlines and follow‑ups to ensure timely completion.
• Assist with onboarding, team coordination and other internal processes.
• Handle routine emails, requests and inquiries, directing them to the appropriate person.
• Support invoice processing, expense tracking and purchase requests when required.
• Identify process gaps and suggest improvements to increase efficiency.

Required profile

• Excellent verbal and written communication skills.
• Strong organisational, time‑management and prioritisation abilities.
• High attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines simultaneously.
• Professional and discreet handling of confidential information.

Required skills

• Google Workspace
• Microsoft Office
• Spreadsheets
• Calendars
• Digital communication platforms
• Project management tools