Administrative Executive

About the role

The School Administrative Executive provides essential administrative support to the Dean and serves as a liaison between university schools, departments, and learners. The role ensures smooth handling of documentation, exam logistics, and various academic committees.

Key responsibilities

• Maintain proper filing and documentation of course syllabi, exam papers, accreditation reports, and assessment forms.
• Provide secretarial support to School Councils, Advisory Board, Grade Appeal Committee, and Examination Committee, including minute‑taking, agenda preparation, and follow‑up.
• Update course syllabi and learning outcomes in the CurrIQunet system before each semester.
• Coordinate midterm and final exam logistics, including classroom reservations, invigilator assignments, and exam guideline updates.
• Manage absence lists, verify official documentation for absent learners, and communicate re‑take exam schedules.
• Assist during grade moderation periods and compose official letters, emails, and academic calendar entries.
• Organise orientation events for faculty, associates, and learners at the start of each semester.
• Support practicum and internship processes by helping learners secure placement opportunities.

Required profile

• Demonstrated ability to maintain accurate filing and documentation.
• Experience in providing secretarial support to academic committees.
• Strong organizational skills for managing exam logistics and scheduling.
• Effective communication with faculty, staff, and learners.

Required skills

• Proficiency with the CurrIQunet system for syllabus management.