Administrative Officer – Office Support

About the role

We are seeking a highly organized Administrative Officer to support the daily operations of our perfume business in Dubai. The role involves handling a wide range of clerical tasks, maintaining accurate records, and providing reliable support to management and staff.

Key responsibilities

• Manage daily administrative and clerical activities, including email, phone, and correspondence handling.
• Prepare, organize, and maintain company documents, records, and filing systems.
• Assist in drafting reports, letters, presentations, and other business documents.
• Schedule meetings, appointments and coordinate office activities.
• Maintain databases, spreadsheets, and ensure data accuracy.
• Monitor office supplies and coordinate purchasing when required.
• Coordinate with internal departments, clients, suppliers and other stakeholders.
• Support management with operational tasks and follow‑up on pending items.
• Uphold confidentiality of company and employee information.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Management or related field.
• Previous administrative or office experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time‑management abilities.
• Ability to work independently and as part of a team.
• Professional attitude with strong interpersonal skills.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Document preparation and record management.
• Data entry and accurate database maintenance.
• Email and correspondence management.
• Scheduling and calendar management.
• Meeting coordination and follow‑up.
• Office administration, filing and document control.