Assistant II - Subcontracts

About the role

Petrofac is seeking an Assistant II – Subcontracts to support the development, review and administration of sub‑contracts and commercial agreements for its projects in Abu Dhabi. Working under supervision, you will help ensure contractor compliance, maintain accurate records and assist the project team with risk assessments and variation proposals.

Key responsibilities

• Assist in drafting and reviewing sub‑contracts, commercial agreements and invitation‑to‑bid documents.
• Support day‑to‑day contract administration, including bank guarantees, insurance certificates and other compliance documents.
• Interface with the Sub‑Contract Management System (SCMS) to upload/download bills and bid tabs under guidance.
• Coordinate with the Proposal Department to complete risk assessment processes.
• Maintain updated records and databases of all commercial agreements, correspondences and contractual notices.
• Prepare and administer correspondence to contractors on contractual and commercial matters.
• Collect and collate backup information for invoice preparation and variation order proposals/claims.
• Update auditable registers for monitoring guarantees, insurance, delivery certificates and milestone receipts.

Required profile

• At least one month of relevant experience in subcontract administration or a related commercial role.
• Strong attention to detail and ability to maintain accurate records.
• Good communication skills to interact with internal teams and external contractors.

Required skills

• HSE and Quality System procedures
• Commercial agreements
• Risk Assessment
• Subcontracts management
• Variation order proposals
• Contracts Administration

What we offer

• Hybrid working model with a minimum of three days per week in the office.
• Inclusive and diverse workplace that values merit and fairness.
• Opportunities to develop within a leading international energy services company.