Assistant Office Manager – Commercial

About the role

We are seeking a proactive Assistant Office Manager – Commercial to support the Commercial Office Manager, Chief Commercial Officer and the wider Commercial leadership team in a fast‑paced environment. The role combines executive administration, stakeholder coordination and financial support to ensure smooth day‑to‑day operations.

Key responsibilities

• Provide comprehensive administrative assistance to the Commercial Office Manager, CCO and leadership team.
• Manage calendars, schedule meetings, prepare presentations and control documents.
• Coordinate internal and external communications while maintaining accurate records.
• Support procurement and finance processes, including purchase requests, purchase orders, invoice tracking and budget monitoring.
• Assist with financial reporting and forecasting by tracking commitments and anticipated costs.
• Arrange domestic and international travel, handling flights, accommodation, transportation, visas and travel documentation.
• Act as the central point for internal service requests and external stakeholder follow‑up.
• Cover the Office Manager during absences to ensure business continuity.
• Manage shared inboxes, action trackers, meeting minutes and follow‑up activities.
• Maintain confidential information with discretion while facilitating effective communication across the Commercial team.

Required profile

• Diploma or Bachelor’s degree in Business Administration or a related field.
• 4–7 years of overall experience, with at least 3 years in executive support or office administration.
• Experience in large, complex organisations such as aviation, retail, hospitality or real estate is preferred.
• Strong background in calendar management, meeting coordination, stakeholder handling, document control and procurement support.
• Proficiency with Microsoft 365 applications and basic to intermediate Excel skills for trackers, reconciliations and dashboards.
• Familiarity with procurement and finance workflows, including purchase requisitions, purchase orders and invoice processing.
• Excellent organisational, communication and problem‑solving abilities, with a proven capacity to work under pressure while maintaining confidentiality.
• Immediate availability or a maximum notice period of 30 days.
• Eligibility to work in the United Arab Emirates.

Required skills

• Microsoft Outlook
• Microsoft Teams
• Microsoft SharePoint
• Microsoft Excel
• Microsoft PowerPoint