Assistant Officer – Administration (Facilities Management)

About the role

The Assistant Officer – Administration supports the Facilities Management operations team in Dubai, ensuring day‑to‑day administrative tasks are completed efficiently. The role involves coordinating with site teams, internal departments, clients, contractors and service providers through digital platforms.

Key responsibilities

• Provide administrative support to the Facilities Management and Operations teams.
• Maintain accurate records of facilities, sites, employees, contractors and service providers.
• Prepare and update daily, weekly and monthly operational reports and trackers.
• Assist in monitoring work orders, service requests and pending operational activities.
• Coordinate with internal departments to ensure timely completion of operational requests.
• Assist in preparing quotations, purchase requests, work orders and other operational documentation.
• Maintain electronic records of contracts, service reports, quotations, invoices and related documents.
• Support the preparation of client reports, presentations and operational updates.
• Assist in tracking preventive maintenance and routine service activities.
• Coordinate meetings, site visits and virtual meetings as required.

Required profile

• UAE national with a Family Book (preferred).
• Higher secondary education with administrative capability (preferred).
• Excellent communication skills, professional attitude and good time‑management.
• Pleasant nature, good typing skills and ability to work well in a team.