Document Controller & Secretary

About the role

Majesta is seeking a highly organized Document Controller & Secretary to ensure smooth project documentation flow and provide comprehensive administrative support. The role combines meticulous document management with day‑to‑day office coordination.

Key responsibilities

• Manage, organize and maintain all project and company documents, ensuring proper numbering, filing, archiving and easy retrieval.
• Control incoming and outgoing correspondence, drawings, submittals, RFIs, reports, approvals and other project documentation.
• Maintain accurate document registers, tracking logs and revision histories, circulating the latest approved versions to relevant teams.
• Coordinate document submissions with clients, consultants, contractors, suppliers and internal departments, following up on pending approvals.
• Provide secretarial support to management and project teams, handling emails, letters, reports and meeting documentation.
• Schedule meetings, prepare agendas, record minutes and track action items.
• Maintain organized digital and physical filing systems and assist with travel arrangements and presentation preparation.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Office Management or a related field.
• Previous experience as a Document Controller, Secretary or Administrative Assistant, preferably in interior fit‑out, construction, design or contracting.
• Strong knowledge of document control procedures, filing systems and confidentiality handling.
• Excellent written and verbal communication skills in English.
• High attention to detail, strong organizational and time‑management abilities.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Document management systems and filing/records management.