Executive Administrative Assistant – Events & Support

About the role

ITP Media Group is seeking a proactive Executive Administrative Assistant to support senior leadership and drive the smooth execution of events and projects. The role blends high‑level executive assistance with event coordination, requiring strong organisational skills and discretion.

Key responsibilities

• Manage executive calendars, meetings, agendas and follow‑up actions.
• Coordinate travel arrangements, itineraries, expenses and handle confidential documentation.
• Prepare reports, presentations, correspondence and other administrative documents.
• Maintain CRM updates, records and general business administration.
• Act as primary contact for internal teams and external stakeholders.
• Support planning, logistics and delivery of events, conferences and meetings, including schedules, suppliers, registrations, speakers and attendee communications.
• Maintain event trackers, budgets, invoices and post‑event reporting.
• Conduct research and provide ad‑hoc support as required.

Required profile

• Strong administrative, organisational and coordination abilities.
• Excellent written and verbal communication skills.
• High attention to detail with the capacity to manage multiple priorities.
• Professional, discreet handling of confidential information.
• Proactive, adaptable and able to anticipate business needs.
• Solution‑focused problem‑solving approach.
• Ability to build effective relationships with senior executives, internal teams and external partners.
• Independent worker who also thrives in a collaborative team environment.
• Flexibility to support occasional events outside normal working hours.

Required skills