Executive Assistant – Administrative Support for Senior Management

About the role

The company is seeking a proactive Executive Assistant to provide comprehensive administrative and organisational support to senior management. This full‑time position is based in Dubai and involves handling a wide range of tasks to ensure smooth daily operations.

Key responsibilities

• Manage calendars, appointments, meetings and schedules for senior executives.
• Arrange business meetings, conferences and travel itineraries.
• Prepare reports, presentations, letters, emails and official documents.
• Handle incoming calls, emails, correspondence and confidential information.
• Prepare meeting agendas and take accurate minutes.
• Coordinate with internal departments, clients, suppliers and external partners.
• Follow up on tasks, deadlines and action items assigned by management.
• Maintain organised electronic and physical records.
• Assist with expense reports, invoices and basic administrative financial tasks.

Required profile

• Bachelor's degree or diploma in Business Administration, Management or a related field.
• 2–5 years of administrative or executive‑assistant experience.
• Excellent English communication and writing skills.
• Strong organisational, time‑management and attention‑to‑detail abilities.
• Professional appearance and ability to handle confidential information.
• Capability to multitask and work under pressure.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook