Executive Assistant & Financial Coordinator

About the role

We are seeking a proactive Executive Assistant & Financial Coordinator to support our projects in Dubai. You will act as the main liaison with government authorities, service providers, and contractors while assisting the finance team in project cost control.

Key responsibilities

• Execute administrative tasks and maintain accurate project trackers.
• Obtain and follow up on all governmental permits and NOCs, coordinating with FEWA, DEWA, Civil Defence, Dubai Municipality, RERA, and other authorities.
• Manage contractor payment processes and coordinate with RERA and relevant bodies.
• Coordinate telecom services with Etisalat and DU, ensuring required approvals.
• Support project handover by ensuring all documentation and approvals are in place.
• Assist the Head of Department in preparing monthly cost reports, change‑management updates, and audit responses.
• Update financial trackers for bonds, insurances, and cash‑flow forecasts.
• Prepare internal memos, payment certificates, and project reports.
• Provide regular status updates on permits, NOCs, and related activities.

Required profile

• Bachelor’s degree in Business Administration, Public Administration or a related field.
• 3‑5 years of experience in a similar administrative/financial coordination role.
• Strong knowledge of UAE governmental procedures and regulations.
• Excellent communication and interpersonal abilities.
• Ability to work independently, manage multiple tasks and meet tight deadlines.
• High attention to detail, problem‑solving skills and ability to work under pressure.

Required skills

• Proficiency in Microsoft Office Suite