Executive Assistant

About the role

We are looking for a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to multiple senior executives at SIAK Design Services. The role ensures smooth day‑to‑day operations of the executive office while maintaining the highest level of confidentiality.

Key responsibilities

• Manage complex calendars, appointments, and meetings for several executives.
• Coordinate domestic and international travel, including flights, accommodation, visas, and itineraries.
• Draft and prepare correspondence, reports, presentations, meeting minutes, and other business documents.
• Screen and manage calls, emails, and other communications on behalf of senior executives.
• Maintain confidential documents and records with discretion.
• Coordinate with internal departments and external stakeholders to ensure timely follow‑up on key matters.
• Organise meetings, conferences, and executive schedules.
• Assist with office administration and provide executive support across the organisation as required.
• Track action items, monitor deadlines, and follow up on outstanding tasks.
• Perform other administrative and executive support duties as assigned.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum 3 years of experience as an Executive Assistant supporting senior management.
• Excellent written and verbal communication skills in English.
• Strong organisational, time‑management and multitasking abilities.
• Ability to work under pressure in a fast‑paced environment while managing competing priorities.
• High level of professionalism, integrity and discretion handling confidential information.
• Experience in interior design, architecture, construction or fit‑out industry is an advantage.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• Competitive salary based on experience.
• Opportunity to work with an international luxury interiors and turnkey solutions company.
• Professional growth and career development.
• A dynamic, collaborative, and fast‑paced working environment.
• Immediate hiring – position to be filled as soon as possible.