Executive Assistant

About the role

The Executive Assistant will support the Global Client Solutions team in Ares Management's Dubai office. This role requires a proactive, self‑starting professional who can manage a high‑volume workload in a fast‑paced environment while delivering seamless administrative support.

Key responsibilities

• Coordinate and schedule internal and external meetings, conference calls, and video conferences across global offices.
• Arrange complex international travel, including flights, hotels, ground transport, visas, and detailed itineraries for road shows.
• Prepare and edit PowerPoint presentations and draft internal and external correspondence.
• Maintain the investor portal (Intralinks & Salesforce) with up‑to‑date client information.
• Partner with the Events team to plan and execute investor events, manage budgets, process invoices, and oversee third‑party providers.
• Create meeting agendas, print and bind marketing materials, and support document management.

Required profile

• Minimum 5 years of executive administrative experience (approximately 60 months).
• Strong initiative, excellent follow‑up, and ability to handle multiple priorities.
• Comfortable working in a dynamic, high‑pressure environment.

Required skills

• Salesforce
• PowerPoint
• Ms Word
• Intralinks
• Outlook
• Excel
• Coupa