Executive Assistant

About the role

The 8ba Group is looking for a proactive Executive Assistant to support its daily business operations in Dubai. The role involves handling office administration, document management and coordinating meetings while ensuring high standards of professionalism and communication.

Key responsibilities

• Collect, organize and maintain commercial and business documents, including licenses, certificates, permits and contracts.
• Standardize document templates and draft basic business correspondence.
• Manage daily executive email correspondence and handle general administrative tasks.
• Oversee office maintenance, corporate certificate updates and timely utility/bill payments.
• Procure and manage inventory of office supplies and daily essentials.
• Schedule, organize and coordinate internal and external meetings, including room setup and agenda preparation.
• Provide operational support to the team and ensure smooth workflow across departments.

Required profile

• Fluent spoken and written English.
• Strong interpersonal, communication and organizational abilities.
• High attention to detail, reliability and problem‑solving skills.
• Ability to work independently and manage multiple tasks efficiently.

Required skills

• Proficiency with MS Office Suite.
• Proficiency with Google Workspace.
• Experience handling office hardware and equipment.

What we offer

• Competitive salary starting from AED 3,000 per month (to be discussed).
• Full‑time permanent position within a dynamic business services environment.