Executive Assistant

About the role

We are seeking a highly organised and proactive Executive Assistant to provide seamless support to a senior executive and their wider leadership network. The role demands strong judgement, discretion, and the ability to anticipate needs in a fast‑paced, confidential environment.

Key responsibilities

• Manage the executive’s calendar end‑to‑end, prioritising meetings, protecting focus time and aligning with business priorities.
• Coordinate complex internal and external meetings, including senior leadership, board, and stakeholder sessions.
• Use approved AI tools to summarise meetings, extract action items, draft routine communications and organise information.
• Prepare agendas, briefing packs, presentations, minutes, action trackers and follow‑up communications with accuracy and discretion.
• Act as the first professional point of contact for senior leaders, board members, external partners and internal stakeholders.
• Handle confidential correspondence, travel arrangements, expenses, purchase requests and other administrative workflows.
• Leverage AI‑enabled calendar, email, task‑management, transcription and productivity tools to streamline processes.
• Track key deliverables across multiple workstreams, escalating risks or delays as needed.
• Maintain highly organised digital filing systems, ensuring version control and confidentiality.
• Provide broader administrative support to the executive’s leadership network when required.

Required profile

• 7–10 years of experience as an Executive Assistant, Personal Assistant or senior administrative professional supporting C‑suite or senior executives.
• Proven experience supporting a CEO or other top‑level leaders in a confidential, deadline‑driven setting.
• Demonstrated sound judgement, discretion and the ability to anticipate executive needs.
• Excellent written and verbal communication skills with a high degree of accuracy.

Required skills

• Proficiency with AI tools for summarisation, transcription and workflow automation.
• Experience using digital productivity platforms (calendar, email, task‑management and document‑management systems).