Executive Assistant - ME Expansion

About the role

We are seeking a dynamic, detail‑oriented Executive Assistant to support the Senior Director of Sales for the EMEA Emerging region. The role combines high‑level executive support with HR administration, finance coordination, and contingent workforce management, ensuring smooth operations across the Dubai office and the broader region.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate travel for the Senior Director and team.
• Prepare agendas, meeting materials, take minutes, track action items, and follow up on deliverables.
• Plan and execute virtual and on‑site events, handling logistics, venues, catering, and documentation.
• Maintain email aliases, distribution lists, shared directories, and organization charts.
• Generate salary and employment letters, submit audited financial statements, and renew trade licenses via the AXS portal.
• Administer regional subscriptions (MEED, The Economist) and coordinate Saudi Arabia visa and compliance requirements.
• Partner with HR Business Partner to support contracts, salary letters, public holiday calendars in Workday, and benefits administration.
• Handle contingent workforce orders, raise purchase orders, verify invoices, and process payments.

Required profile

• Proactive and highly organized with strong attention to detail.
• Excellent communication skills and ability to act as a gatekeeper for the Dubai office.
• Familiarity with company policies, HR processes, and finance procedures.
• Ability to collaborate across sales, finance, tax, and facilities teams.

Required skills

• Workday
• AXS portal

What we offer

• Opportunity to work closely with senior leadership in a fast‑growing region.
• Exposure to cross‑functional projects spanning HR, finance, and legal compliance.
• Supportive team environment with professional development opportunities.