Executive Assistant – Senior Leadership Support

About the role

We are an established and rapidly expanding international business seeking a highly organised Executive Assistant to support senior leadership across executive operations, administration, travel coordination, and business support functions. The role is ideal for someone who thrives in a fast‑moving environment, solves problems proactively and can manage changing priorities while maintaining professionalism and discretion.

Key responsibilities

• Manage executive schedules, meetings and business priorities
• Coordinate internal and external communications on behalf of senior leadership
• Prepare meeting agendas, presentations, reports and briefing materials
• Track upcoming deadlines, commitments and business priorities
• Ensure smooth coordination between leadership teams and key stakeholders
• Organise end‑to‑end domestic and international travel, including itineraries, accommodation, transportation and visa requirements
• Support personal administration and lifestyle‑related coordination where required
• Handle confidential correspondence and sensitive matters with discretion
• Resolve scheduling or operational issues efficiently and proactively
• Support office operations, workplace coordination and vendor management
• Assist with facilities, supplies and general administrative oversight
• Maintain organised records, documentation and operational trackers
• Assist with onboarding coordination and employee administration
• Support visa renewals, documentation processes and compliance requirements
• Liaise with external providers and internal teams regarding operational matters

Required profile

• Proven experience as an Executive Assistant, Personal Assistant or senior support professional
• Strong background supporting senior stakeholders or C‑suite executives
• Excellent organisational and time‑management skills with the ability to handle multiple priorities simultaneously
• Experience managing complex calendars, scheduling and international travel coordination
• Strong written and verbal communication abilities
• Ability to maintain confidentiality and handle sensitive information professionally
• Confident stakeholder management across departments and external partners
• Flexible approach with the ability to support outside standard working hours when required
• Comfortable working in a fast‑paced, high‑performance environment

Required skills

• Proficient in Microsoft Office
• Proficient in Microsoft Teams
• Experience with digital collaboration platforms