Executive Assistant to CEO

About the role

The company is seeking a proactive and trustworthy Executive Assistant to support the CEO with daily business and administrative tasks. The role involves coordinating with internal and external stakeholders, handling documentation, and ensuring smooth office operations.

Key responsibilities

• Manage the CEO’s calendar, appointments, meetings, reminders and follow‑ups.
• Prepare, organise and maintain company documents, reports, files and records.
• Draft professional emails, letters, quotations and other office documents.
• Coordinate with banks, government service centres, suppliers, customers and external agencies.
• Assist with employee visa applications, renewals, cancellations and related paperwork.
• Support import, export, shipping and logistics documentation.
• Maintain records of invoices, purchase orders, delivery notes, contracts and payment documents.
• Visit banks, government offices, warehouses or service centres when required.

Required profile

• Filipino female candidates are preferred.
• Good spoken and written English with strong communication skills.
• Organised, responsible, punctual and able to manage multiple tasks.
• Active, energetic, willing to learn and able to work independently.
• Previous experience as an Executive Assistant, Personal Assistant, Secretary, Administrative Assistant or Office Coordinator is preferred.

Required skills

• Microsoft Word
• Microsoft Excel
• Document management