Executive Assistant to CEO/Group COO

About the role

The Executive Assistant will act as a strategic partner to the CEO and Group COO, providing high‑level administrative support and ensuring seamless coordination across the executive office and key stakeholders.

Key responsibilities

• Manage the CEO/Group COO’s professional and personal calendars, including scheduling, travel arrangements, and meeting logistics.
• Prioritize meetings, protect executive time from low‑value activities, and resolve scheduling conflicts proactively.
• Prepare briefing materials, agendas, and minutes for meetings, ensuring executives are equipped with relevant background information.
• Serve as the first point of contact for internal and external stakeholders, handling communications, drafting emails, memos, and newsletters as approved.
• Coordinate events, appointments, and logistics such as venue reservations and catering.
• Maintain confidential documents, track action items, and follow up to ensure timely execution of decisions.

Required profile

• Proven experience supporting senior executives in a fast‑paced environment.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong interpersonal abilities to liaise effectively with senior management, country managers, partners, and external contacts.
• High level of discretion and confidentiality.
• Commercial awareness to understand business priorities and drive follow‑through on actions.

Required skills