Executive Assistant to COO

About the role

We are looking for a highly organized, proactive Executive Assistant to support our Chief Operating Officer. The role involves managing a complex, multi‑time‑zone calendar, coordinating travel and events, handling confidential information, and ensuring smooth day‑to‑day operations across several international offices.

Key responsibilities

• Manage the COO’s calendar, schedule meetings across multiple time zones and prioritize appointments.
• Screen emails, draft correspondence, prepare agendas, presentations, reports and briefing documents.
• Take meeting minutes, track action items and follow up on deliverables.
• Act as the primary point of contact for internal and external stakeholders on behalf of the COO.
• Coordinate travel logistics, including flights, visas, accommodation and itineraries for domestic and international trips.
• Organise leadership, board, town‑hall and off‑site events, as well as logistics for visiting executives.
• Support strategic project tracking, maintain digital filing systems and assist with expense management.

Required profile

• Bachelor’s degree in Business Administration or related field (preferred).
• 5+ years of experience as an Executive Assistant supporting C‑level executives.
• Experience in fast‑paced, international environments and handling multiple regions/time zones.
• High level of professionalism, discretion and ability to manage competing priorities.

Required skills

• Advanced proficiency in Microsoft Outlook, Excel, PowerPoint and Word.
• Experience with Microsoft Teams, Zoom and SharePoint.
• Familiarity with project management tools.