Executive Assistant to C‑Suite

About the role

Graystone Capital is seeking an Executive Assistant to support its senior leadership across four GCC markets. The role goes beyond calendar management – you will anticipate needs, protect the leadership team’s time, and ensure seamless execution of high‑visibility tasks.

Key responsibilities

• Manage complex, multi‑time‑zone diaries, resolve conflicts and prioritize proactively.
• Coordinate end‑to‑end international travel, including flights, visas, hotels, ground transport and detailed itineraries.
• Prepare meeting materials, briefing notes, agendas and track follow‑up actions.
• Screen and route correspondence, drafting responses where appropriate.
• Serve as first point of contact for clients, banks and institutional counterparties.
• Organise internal and external meetings, calls and events.
• Handle expense reporting, invoice tracking and administrative approvals.
• Maintain confidential files and documentation with absolute discretion.
• Track leadership deliverables and follow up to closure.

Required profile

• Prior experience supporting C‑suite or board‑level executives, preferably in financial services, banking or professional services.
• Exceptional written and spoken English with the ability to draft professional correspondence.
• Highly organised, calm under pressure and able to work to short deadlines.
• Proactive mindset, able to anticipate needs without instruction.
• Experience with GCC visa processes and regional travel logistics is an advantage.
• Bachelor’s degree preferred; Arabic or Hindi language skills are a plus.

Required skills

• Advanced Microsoft Outlook
• Advanced Microsoft Word
• Advanced Microsoft PowerPoint
• Advanced Microsoft Excel

What we offer

• Direct visibility with senior leadership and influence over day‑to‑day operations.
• Opportunity to work across multiple markets in a lean, high‑impact team.