Executive Assistant to Founders

About the role

We are looking for an Executive Assistant to support the two co‑founders of Paires, a fast‑moving, AI‑first platform that connects founders with global investors. The role is the gate‑keeper of the founders’ time, handling calendars, inboxes, travel and meeting follow‑up across multiple time zones.

Key responsibilities

• Manage both founders’ calendars, resolve conflicts proactively and protect preparation time.
• Tri‑age and draft replies for both inboxes, ensuring nothing important is missed.
• Plan, book and coordinate end‑to‑end travel, handling real‑time changes without disrupting the principals.
• Prepare briefing materials for meetings and track actions to completion.
• Maintain the commitment layer – monitor promises, owners, deadlines and ensure delivery.
• Leverage AI‑driven tools to automate mechanical tasks, focusing on judgment and anticipation.

Required profile

• Proven experience supporting a founder or C‑level executive in a fast‑paced environment.
• Demonstrated ability to manage calendars across three or more time zones with precision.
• Excellent written communication, capable of drafting in another person’s voice.
• Track record of owning travel logistics, including handling disruptions seamlessly.
• Ability to juggle competing priorities for two principals and act independently.

Required skills

• Advanced proficiency with calendar and email platforms (e.g., Outlook, Gmail).
• Strong organizational and workflow automation skills.

What we offer

• Opportunity to work directly with the founders in a high‑impact, growth‑focused startup.
• Dynamic, AI‑first environment that values autonomy and judgment.
• Competitive compensation package.