Executive Assistant to the CEO

About the role

The Executive Assistant will work directly with the Chief Executive Officer, providing high‑level administrative support and ensuring the CEO’s day runs smoothly. This role demands proactive problem‑solving, strict confidentiality, and the ability to manage a fast‑paced, demanding schedule.

Key responsibilities

• Provide comprehensive support services to the CEO, ensuring a professional and responsive experience.
• Manage a sophisticated calendar, prioritize inquiries, and resolve scheduling conflicts with minimal guidance.
• Handle all correspondence, incoming calls, and prioritize phone messages and emails.
• Oversee private and confidential email communications.
• Prepare letters, responses, and other written materials.
• Maintain strict confidentiality and exercise discretion at all times.
• Organize travel arrangements, including visas, accommodation, and itineraries.
• Schedule internal and external meetings efficiently.
• Provide administrative assistance to other senior managers when required.
• Coordinate with global offices to ensure seamless operations.
• Maintain physical and electronic filing systems for the CEO.
• Support the overall office environment and take direction respectfully from the CEO.

Required profile

• Educated to degree level or equivalent.
• 15+ years of relevant experience, including 5‑7 years supporting top‑level executives.
• Proven ability to handle highly confidential information with discretion.
• Exceptional organizational and multitasking skills under tight deadlines.
• Professional demeanor with strong interpersonal abilities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint