Executive Secretary

About the role

We are seeking an Executive Secretary to provide high‑level administrative support to the senior leadership team at Anantara Downtown Dubai. The role involves managing the Executive’s schedule, coordinating meetings and ensuring smooth day‑to‑day operations of the office.

Key responsibilities

• Manage and prioritize the Executive’s calendar, appointments, travel arrangements and meeting logistics.
• Prepare and circulate professional reports, presentations, minutes, agendas and correspondence.
• Handle confidential documents and executive information with utmost discretion.
• Coordinate meetings, follow up on actions and ensure deadlines are met.
• Maintain effective relationships with internal and external stakeholders on behalf of the Executive Office.

Required profile

• Bachelor’s degree in Business Administration, Hospitality Management, Office Administration or related field.
• Minimum 3 years of experience as an Executive Secretary, Personal Assistant or similar role, preferably supporting senior executives in a luxury hotel environment.

Required skills

• Excellent proficiency in Microsoft Office, especially Outlook, Word, Excel and PowerPoint.
• Strong organisational abilities, calendar and travel management, and document preparation.
• Fluent written and verbal English communication.