Group Company Secretary

About the role

Blue Ray Printing is seeking an experienced Group Company Secretary to oversee corporate governance, statutory compliance and board administration across its global operations, based in Abu Dhabi. The role involves close collaboration with senior leadership, regulatory bodies and external advisors to ensure seamless corporate secretarial functions.

Key responsibilities

• Maintain all core company documentation and provide it to stakeholders upon request.
• Monitor licenses and permits to ensure validity, compliance and timely renewal.
• Maintain up‑to‑date powers of attorney for all group companies.
• Work with the Public Relations Officer to process notarisation and certification efficiently.
• Develop and schedule board meetings for the Executive Board and subsidiary boards.
• Liaise with the Chair and stakeholders to set board meeting agendas.
• Attend board meetings (virtually if needed) and produce meeting minutes.
• Assist with incorporating new companies and branches worldwide.
• Develop strong working relationships with DMCC.
• Maintain statutory records and ensure timely filing of annual returns, financial statements and statutory returns.
• Provide advice on governance matters.
• Monitor legislative changes and ensure compliance across entities.
• Support corporate restructurings and M&A projects from a secretarial perspective.
• Ensure appropriate insurance policies are in place for the group.

Required profile

• Prior experience in a company secretarial role within a globally operating firm.
• Company secretarial experience in the Middle East, including managing powers of attorney and notarisation requirements.
• Relevant company secretarial qualification (e.g., ICSA membership).
• Interest in improving systems, controls and processes.
• Bachelor’s degree and/or membership of the Institute of Chartered Secretaries and Administrators.
• Minimum five years’ experience in a corporate secretarial department of a global organisation.
• Fluent in English.

Required skills