High School Office Coordinator

About the role

The High School Office Coordinator provides essential clerical support to ensure the smooth operation of the High School office at the American School of Dubai. Reporting to the High School Principal, the coordinator manages daily administrative tasks, maintains key records, and serves as the primary point of contact for staff, students, and visitors.

Key responsibilities

• Maintain and update the regular school calendar and schedule appointments.
• Serve as the reception desk, answer phones, greet visitors, and provide information.
• Manage the PowerSchool database and other student information systems.
• Produce the High School student and faculty bulletin.
• Update and maintain key High School documents such as the 8‑day rotation schedule, master schedule, advisory spreadsheets, and emergency folders.
• Oversee student attendance, generate academic alerts, and produce attendance and tardy reports.
• Coordinate facility bookings and logistics for special events and meetings.
• Organize teacher sub‑folders and keep them current.
• Refresh the school website and Connect page with up‑to‑date information.
• Collaborate with the Communications office to publish High School news in ASD News.
• Support the annual budgeting process, including preparation of purchase orders.
• Assist the K‑12 substitute coordinator and maintain related reports and lists.
• Handle confidential student records and assist principals with record‑keeping.
• Prepare school profiles, memoranda, exam schedules, reports, and correspondence.
• Maintain internal filing systems and ensure accurate record management.

Required profile

• Commitment to adhering to all school policies and procedures.
• Demonstrates the school’s core values in all interactions.
• Eager to work collaboratively within a team environment.
• Maintains a professional attitude at all times.
• Shows dedication to personal and professional development.

Required skills

• PowerSchool database management