Office Administrative Assistant

About the role

We are seeking a proactive, organized and dependable Office Administrative Assistant to ensure the smooth day‑to‑day functioning of our Dubai office. The role provides comprehensive administrative and secretarial support to the Managing Director while handling office operations, courier services, travel coordination and banking correspondence.

Key responsibilities

• Manage daily office administration, maintain supplies, and coordinate with vendors.
• Oversee courier shipments, both domestic and international, and keep shipment records.
• Assist with banking correspondence, document collection and filing.
• Provide executive assistance to the Managing Director, including calendar management, travel arrangements and document preparation.
• Maintain organized physical and electronic filing systems and handle general document processing.
• Support the Accounts/Finance team with invoice collection, receipt filing and routine document follow‑ups.

Required profile

• Highly organized and able to manage multiple priorities.
• Professional demeanor with strong discretion and confidentiality.
• Responsive and dependable, comfortable handling executive-level support.
• Excellent communication skills and attention to detail.

Required skills