Office Administrator

About the role

The Office Administrator will provide comprehensive administrative and executive support to the Business Unit, ensuring smooth daily operations and seamless coordination across HR, IT, facilities, and senior management. This role is pivotal in maintaining office efficiency, handling confidential matters, and supporting the VP and other executives.

Key responsibilities

• Coordinate new‑employee onboarding with HR and IT, including credential preparation, computer setup, and office supplies.
• Manage procurement of IT accessories, office supplies, business cards, and safety equipment within budget.
• Serve as the VP’s assistant, arranging travel itineraries, visas, accommodations, and expense reporting.
• Draft official letters, emails, and memos; handle confidential administrative tasks.
• Maintain employee records, gate passes, leave monitoring, and organization charts.
• Oversee facility issues, repairs, and maintenance coordination.
• Process job requisitions in Taleo and support recruitment activities.
• Handle document dispatch via DHL and monitor shipments.
• Manage DMCC portal tasks such as license renewal, insurance, and visa compliance.
• Organise company events, team‑building activities, and staff meetings.
• Support tender team with registration and document archiving.
• Ensure accurate timesheet entry in Kronos and project man‑hour reporting.

Required profile

• Bachelor’s degree (preferred).
• Minimum three years of relevant administrative experience in the UAE.
• Strong attention to detail, proactive attitude, and excellent written and spoken English.

Required skills

• Proficiency with Kronos time‑keeping system.
• Experience using Taleo recruitment platform.
• Familiarity with Concur expense management.
• Advanced computer skills (Microsoft Office suite).