Office Administrator

About the role

We are seeking an Office Administrator to ensure the smooth operation of our Dubai office. The role supports day‑to‑day administrative tasks, government paperwork, facilities management and executive assistance for the Managing Director.

Key responsibilities

• Manage office supplies, kitchen, IT and cleaning vendors, coordinate deliveries and meeting refreshments.
• Handle government and PRO matters including visa applications, trade licence renewals, free‑zone documentation and insurance.
• Prepare purchase orders and assist with legal administrative tasks.
• Provide travel, expense (Concur) and VIP support to the Managing Director and visiting artists or partners.
• Organise events, gifting and relationship touches for marketing initiatives.

Required profile

• Previous experience in office administration, PRO or executive support within a fast‑paced, creative environment.
• Strong attention to detail, proactive attitude and ability to manage a varied workload.
• Good character, team spirit and willingness to help colleagues.

Required skills

• Proficiency in Microsoft Office.
• Experience with Concur expense management system.

What we offer

• Dynamic global community within the music and entertainment industry.
• Modern office environment in Dubai.
• Professional development and growth opportunities.
• Commitment to diversity, equity and inclusion.