Office Administrator & PRO (Dubai)

About the role

We are looking for an organised Office Administrator & PRO to join our Dubai office. You will ensure smooth daily operations, manage employee documentation, and handle all PRO‑related interactions with UAE government authorities.

Key responsibilities

• Manage day‑to‑day office administration, maintaining a professional and efficient environment.
• Coordinate PRO activities with government departments, free zones, embassies and other authorities.
• Process employment visas, residence visas, work permits, labour cards, Emirates IDs and related documentation.
• Support licence renewals, establishment card updates and other corporate government transactions.
• Maintain up‑to‑date records of employee documents, visa status, passports, insurance and company licences.
• Monitor expiry dates and provide timely reminders to management.
• Handle onboarding and off‑boarding paperwork, including visa applications and cancellations.
• Prepare letters, forms, contracts and reports as required.
• Oversee office supplies, facilities, courier services and relationships with external suppliers.
• Assist with reception duties, visitor management and general front‑office support.

Required profile

• Strong organisational and multitasking abilities.
• In‑depth knowledge of UAE immigration, labour and licensing procedures.
• Excellent communication skills for interacting with employees, management and government bodies.
• Attention to detail and ability to meet strict deadlines.

Required skills