Office Coordinator

About the role

The Office Coordinator will support daily office operations for Gemini Trading Group in Abu Dhabi. This role works closely with the CEO’s secretary, HR, and external suppliers to ensure smooth administrative flow and timely handling of courier and stationery services.

Key responsibilities

• Distribute couriers to the respective employees and maintain accurate system records.
• Process payments for courier bills, stationery invoices, and other office expenses.
• Arrange and set up desks for new joiners according to HR instructions.
• Assist the CEO’s secretary with ad‑hoc tasks as required.
• Order and distribute stationery, letterheads, and business cards.
• Coordinate with suppliers to negotiate corporate deals and obtain the best rates.
• Monitor stationery and pantry stock, placing orders with the purchase team when needed.
• Maintain communication with courier agencies and clear courier invoices on time.
• Handle reception duties in the absence of the receptionist.
• Collaborate with HR on miscellaneous administrative tasks.
• Obtain admin and finance approvals for all payments.

Required profile

Required skills