Office Manager

About the role

Clarksons Port Services is seeking an Office Manager to lead the support team across two Dubai entities. The role combines administration, finance, facilities and compliance duties to ensure smooth office operations and a high‑performing work environment.

Key responsibilities

• Lead the Administration team, overseeing events, travel and hotel bookings, insurance, catering, facilities and health‑and‑safety functions.
• Coordinate with the Finance Manager to monitor office expenses, support expense authorisation and act as authorised signatory where required.
• Manage property matters, including liaison with building managers, rental processes, office moves and maintenance of premises.
• Work closely with IT and HR to optimise seating, enforce IT policies and maintain the local network drive.
• Act as Company Secretary liaison for Dubai, handling trade licence renewals, board meeting organisation and minute taking.
• Provide compliance support for Dubai, including sanctions, KYC onboarding and monitoring of compliance software usage.

Required profile

• 5+ years of experience in global mobility, immigration or related fields with strong knowledge of international immigration laws and tax regulations.
• Demonstrated integrity, drive, relationship‑building and collaborative skills aligned with Clarksons’ values.
• Ability to work proactively in a fast‑paced, ambiguous environment and manage multiple tasks simultaneously.

Required skills

• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Outlook.