Office Manager

About the role

The Office Manager will lead the Support team for two Clarksons entities in Dubai, overseeing administration, finance, catering and facilities to ensure smooth daily operations. This senior‑level position works closely with the Managing Director, Finance Manager and global colleagues, requiring a proactive "no job is too small" attitude.

Key responsibilities

• Manage the Administration team, including event organisation, travel and hotel bookings, service apartments and insurance renewals.
• Oversee catering, facilities and health‑and‑safety services to maintain high standards.
• Monitor office expenses, authorise support costs and act as an authorised signatory on the bank when needed.
• Maintain the company’s premises, coordinate maintenance, office moves and ensure a professional appearance.
• Collaborate with IT and HR to optimise seating, enforce IT policies and manage network drive access.
• Serve as Company Secretary liaison for Dubai, handling DMCC compliance, licence renewals, board meetings and minute taking.
• Provide compliance support, attend global seminars, and assist employees with sanctions, KYC and onboarding processes.

Required profile

• Integrity and respect – acting thoughtfully and ethically.
• Drive – self‑motivation and commitment to deliver excellence.
• Relationship building – excellent communication to build strong, lasting relationships.
• Collaboration – working well across diverse backgrounds.
• Resilience – adapting to changing or difficult situations.
• Smart – problem‑solving and analytical abilities.

Required skills

• PowerPoint
• Excel
• Word
• Outlook