Office & Operations Coordinator

About the role

The Office & Operations Coordinator will be based on‑site in Dubai, supporting New Beginning’s fast‑moving consultancy environment. This full‑time position sits at the heart of internal operations, ensuring that people, projects and client engagements remain organized, documented and on schedule.

Key responsibilities

• Maintain employee records, attendance, leave, contracts and internal HR documentation.
• Support recruitment, interview coordination, onboarding and off‑boarding processes.
• Assist in implementing HR policies, procedures and employee engagement activities.
• Prepare project folders, trackers, onboarding checklists and internal documentation for new clients.
• Coordinate project briefings, ensuring teams understand scope, deliverables and timelines.
• Monitor active client projects, track deadlines, flag risks and follow up on pending actions.
• Collect and document client questionnaires, briefs, meeting notes and approvals.

Required profile

• Strong organisational ability with a keen eye for detail.
• Comfortable working across multiple teams and managing competing priorities.
• Excellent written and verbal communication skills.
• Proactive attitude and ability to anticipate operational risks.

Required skills

• Proficiency in standard office software (e.g., word processing, spreadsheets, presentation tools).
• Experience with project tracking or management tools is a plus.