Project Admin Assistant

About the role

The Project Admin Assistant provides essential administrative support for on‑site project teams, ensuring smooth daily operations and accurate personnel records. This role works closely with HR, finance, and procurement to coordinate site logistics and compliance.

Key responsibilities

• Maintain and update site personnel records, attendance, timesheets, and leave data.
• Prepare daily, weekly, and monthly administrative reports.
• Coordinate mobilization and demobilization of staff to and from project sites.
• Manage site correspondence, emails, letters, and document filing systems.
• Assist with gate passes, work permits, and site access documentation.
• Organise transportation, accommodation, and logistics for site personnel.
• Monitor office supplies, stationery, and administrative inventory.
• Support onboarding, induction, and asset allocation for new hires.
• Liaise with HR, payroll, procurement, and finance regarding site requirements.
• Ensure compliance with company policies, client requirements, and HSE procedures.
• Arrange meetings, record minutes, and follow up on action items.

Required profile

• Diploma or Bachelor's degree in Business Administration, Commerce or a related field.
• 2–5 years of administrative experience, preferably in Oil & Gas, EPC, construction or industrial projects.
• Familiarity with site administration procedures and manpower management.
• Good knowledge of UAE labour and site documentation requirements is an advantage.

Required skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Experience with project management tools such as Primavera P6 or MS Project.

What we offer

• Opportunity to work on high‑profile oil and gas projects.
• Collaborative environment with experienced engineering teams.
• Professional development in a leading EPC company.