Receptionist – Dubai

About the role

Gibson Dunn, a leading global law firm, is looking for a professional Receptionist to join its Dubai office. Reporting to the Operations Manager, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficiently managed front‑desk environment.

Key responsibilities

• Maintain a clean, tidy, and professional reception area.
• Answer and direct incoming phone calls, take messages, and monitor voicemail.
• Welcome visitors, guide them to appropriate conference rooms, and ensure rooms remain presentable after use.
• Reserve video/conference rooms, set up calls, and operate video‑conference equipment.
• Arrange catering, beverages, and restaurant bookings for meetings.
• Coordinate local couriers, manage outgoing mail, and distribute incoming documents.
• Perform administrative tasks such as filing, scanning, photocopying, and binding.
• Organise transportation, flights, and accommodation as required.
• Process invoices and expense reports.
• Support other office administration duties as needed.

Required profile

• Excellent communication, organisational, and customer‑service skills.
• Ability to stay calm under pressure and handle multiple tasks simultaneously.
• Proactive, flexible, and willing to work overtime when required.
• Strong interpersonal and team‑working abilities.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience operating video‑conference equipment.